Office Administrator (m/f/d) Full-Time
Independently organize and handle all administrative and business tasks with the goal of
significantly reducing the workload of management in day-to-day operations.
Overview of Responsibilities:
1. Office Organization & Administration: Organizing day-to-day office operations and supporting administrative processes
2. Managing emails, correspondence, and documentation
3. Maintaining and organizing filing systems, data, and internal systems
4. Coordinating schedules and supporting meetings
- Commercial & Administrative Tasks: Supporting invoicing processes and reviewing incoming and outgoing invoices
- Preparing documentation for accounting and tax advisors
- Assisting with payment reconciliations and day-to-day commercial activities
- Preparing reports, lists, and overviews
- Coordination & Communication: Serving as a point of contact for internal departments, suppliers, and external partners
- Coordinating appointments and liaising with various departments
- Supporting organizational and cross-functional initiatives
- Operational Support: Assisting with customer correspondence and supplier coordination
- Supporting the preparation of quotations, billing, and organizational processes
- Ensuring accurate and up-to-date data maintenance in internal systems
Your Profile
- Completed commercial apprenticeship or a comparable qualification
- Experience in office organization or administrative support
- Structured, accurate, and independent working style
- Proficiency in Microsoft Office, digital tools, and ERP systems (an advantage)
- Reliable, well-organized, and a strong team player
What We Can Offer You:
- A varied and engaging role in a stable working environment
- Direct collaboration with the management team
- Modern work equipment and well-structured processes
- Long-term career prospects
- Competitive, performance-based compensation
What We Offer
- The opportunity to be part of a dynamic, growing, and innovative team
- A diverse and varied range of responsibilities
- Flat hierarchies and fast decision-making processes
- A long-term employment opportunity
- A friendly and family-oriented working environment
- An exciting position with attractive employment conditions and a competitive salary, with the possibility of overpayment depending on qualifications and professional experience
- A high degree of autonomy and responsibility
- Professional and personal development opportunities, including training, attendance at trade fairs and industry events, as well as regular workshops and team events
Interested in joining our team?
We look forward to receiving your application by email at david.hirber@pirchnerhof.at.
